Next Meeting

September 20, 2017 3:30pm

 

 WE NEED YOUR HELP!

Due to budget constraints, we are asking for donations of common household supplies. If you can help, please drop off supplies to the Cattaraugus Free Library.

Thank you in advance!

Plastic Forks

Paper Plates (large &small)

Paper Napkins/Towels

8.5x11 Printer Paper (White & Color)

Arts & Crafts Supplies for the Children Programs

Lysol Disinfecting Wipes

Poster board

Toilet Paper

NEW BOARD MEMBERS NEEDED!  
IF YOU ARE INTERESTED 
PLEASE JUST ATTEND ANY 
OF OUR NEXT MEETINGS!

 Board of Trustees for the

Cattaraugus Free Library

Monthly Meeting's Minutes

Cattaraugus Free Library – Minutes   June 21, 2017

The meeting was called to order by Vice President Dan Minner at 3:29 p.m.

In attendance: Allison Girod, Erin Heitzenrater, Dan Minner, Lis Wagatha, Rachel Hintz, and Beth McIntyre.  

A motion was made by Allison and 2nd by Lis to go into executive session. Motion carried.

A motion was made by Allison and 2nd by Lis to approve the Secretary’s Report. Motion carried.

A motion was made by Beth and 2nd by Lis to approve the Treasurer’s Report. Motion carried.

A motion was made by Lis and 2nd by Allison to approve the Director’s Report. Motion carried.

A motion was made by Beth and 2nd by Lis to combine the two CDs into a new savings account in the name of the Heier and Marek bequests in order to earn a better interest rate. Motion carried.

A motion was made by Beth and 2nd by Lis to return $4000.00 to the savings account from the construction account.  Motion carried. 

A motion was made by Allison and 2nd by Beth to approve the “Specific Item Procedure”.

A motion was made by Beth and 2nd by Allison to purchase books and office supplies, including some pre-ordered books for $268.10. Motion carried.

Business:

1.      Paul Stang is looking into a new file cabinet for the library in order to keep treasury and secretary business secure and at the library.

2.      Erin is preparing for the summer reading program “Build a Better World” for Tuesday and Thursday afternoons from 3:00 – 4:00 each week of July starting July 6th.

3.      In executive session it was decided that closing procedures such as vacuuming the carpet and wiping down tables should be entered into the job description.  Carpets will be vacuumed daily.

4.      In executive session window clutter was discussed. In the regular meeting, a motion was made by Beth and 2nd by Allison that advertising for library events only will be allowed 1 week prior to the event to be taking down immediately after the event on the far front window only. Motion carried.

5.      A motion was made by Allison and 2nd by Beth that printer ink should be ordered when the black ink is at 30% and the color at 20% (or Erin will determine the best percentage) so as not to run out. Motion carried.

6.      Erin will keep track of pre-ordered books, the amount spent, and when those books are delivered so as to keep in the $200 a month range.

7.      System allows for circulation reports to include several months at a time.

8.      Erin voiced a wish for overlapping hours with Rachel in order to train Rachel. After the summer reading program, we will bring this matter up again when the budget is looking better.

9.     The 2017 Construction Grant Application process is now open.  Beth volunteered to work with Ed on this grant. Both a handicapped accessible bathroom and new front windows upstairs were discussed.

10.  Dan will check with Mark Cunningham of Cunningham Construction regarding restroom handicapped access.

11.  Erin will email Beth when the log in information for this grant is working again.

The next meeting of the library board will be Wednesday, July 26th instead of the 19th, 2017 at 3:30 in the library.

The meeting was adjourned at 4:30 p.m.

Respectfully,

Beth B. McIntyre

Beth B. McIntyre